Microsoft Office - Optimising Workflow with Word
Since Corona, the topic of home office has also been gaining momentum in Germany. Many employers have discovered that their employees don’t necessarily have to sit in the office to complete certain tasks. Of course, this only works if the same software is used in the home office as in the company office. Office packages from Microsoft are very often used. The Word programme in particular is often used in the home office. How to optimise the workflow with it, how to be safe from Data loss and how the Microsoft Office download works safely, we explain here.
Effectiveness in the home office
Those who work in a home office can increase their work-life balance. Provided they take a few rules to heart: Workplace: desk and chair should be just as ergonomic as in the office. A separate room in the home would be best, or at least a place where there is a lot of quiet so that the workflow is not constantly disturbed. Daily rhythm: Although the rhythm of work and home can be arranged more flexibly, there should still be a clear structure. The start and end of work must be clearly defined and adhered to in the home office, as well as the times when breaks are taken. Clear agreements on when meetings take place and when you can be reached by phone or email are also part of this. Breaks: The statutory break regulations also apply in the home office. During breaks, you can go for a walk, air out the office or switch off with a snack and a cup of coffee. Afterwards, the work is all the more effective. Contacts with colleagues: It is important to maintain contact and exchange with colleagues even whenyou are at home. Meetings as so-called dailies or weeklies, regular telephone calls and video conferences keep you up to date and do you good. Work equipment: Working at home usually works with PC workstations. Here it is crucial to have a good computer and, above all, the right software. With the different packages of Microsoft Office, most activities can be done very well. The Microsoft Office download version Microsoft Office 2019 Home and Business is best suited. If older Microsoft Office downloads are already installed, it may be worthwhile to at least update the text programme . Microsoft Word 2010 offers everything needed for text entry and editing.
After the Microsoft Office download
Once the right software has been installed, it’s time to optimise workflows with Microsoft Word 2010 . To prevent data loss, it is essential to cache documents. Microsoft Word 2010 automatically creates recovery files. How often this happens can be set individually. To do this, click on „Options“ in the main menu and then on „Save“. Under „Auto-recover information save all“, the saving time interval can be set. Tip: With the Microsoft cloud storage OneDrive, data can be accessed from all devices with a suitable app. Another security aspect to prevent data loss. Texts can be edited with Word after the Microsoft Office Download and then appear on a document that has been set up accordingly. To do this, select the „Dictate“ function under „Start“ and speak into a suitable microphone. Under „Control Panel“ and „Ease of Use“, the menu item „Speech Recognition“ can even be used to set up the PC so that it can be controlled completely without a keyboard and mouse. If a word or an entire phrase in a text needs to be replaced or exchanged, this can be done very easily with the shortcut „Ctrl + H“. If you press these two keys simultaneously, a window with two fields opens. The word can now be entered in the upper line. In the lower field „Replace with“, enter the term that is to be replaced. If you are only looking for an expression in the document, the lower field remains empty and you click on „Search“.
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