Crop PowerPoint image - this is how to do it!
Crop PowerPoint image - explained quickly and easily
Anyone who works with Microsoft Office 2021 Standard or Microsoft Office 365 Home under one of the Windows 11 operating systems, for example, will sooner or later also use the PowerPoint presentation programme. There are a few tricks and turns that make working with it much easier. For example, you can easily crop a PowerPoint image to highlight certain PowerPoint image sections. Our instructions show how this works.
Why do you have to crop a PowerPoint image?
You don’t have to – but you can! And that’s exactly the big advantage that Microsoft Office 2021 Home and Business, Microsoft 365 Business Premium and Microsoft 365 Family offer. After all, it is usually the case that in both the business and private spheres, you don’t necessarily want or need to see everything that can be seen on an image that you want to present. Or it is important to draw attention to only a single section of the picture. The possibility of highlighting image sections and cropping images with PowerPoint 2021, for example, is therefore ideal. After all, a presentation with images lives through appealing motifs, impressive image details and surprising shapes. This underlines the message of a text and arouses the viewer’s curiosity. If you can crop a digital photo and highlight it as a PowerPoint image section, you can greatly enhance your presentation on a PC with Windows 11 Pro or Windows 11 Pro N operating system.
Cropping images – this is how it works
You do not need a special programme to crop a PowerPoint image. With the tool under Windows 11 Education or Windows 11 Enterprise itself, you can easily crop a photo in just a few steps:
- Under tab „Insert→ Images“, first insert the motif at the appropriate place on the slide.
- Leave the picture activated and then go to the „Picture tools“ tab
- Now click on “ Crop“ in the “ Size “ group
- Now the photo can be cropped – to a specific shape or according to a desired aspect ratio.
- The marked section in the picture can now be enlarged, reduced or moved to the desired size with the help of the crop marks.
- When everything is as desired, you only have to click next to the shape so that PowerPoint saves the changes.
The whole process can be undone with the Image format → Reset image → Reset image and size tab.
Crop more than one PowerPoint image at a time
Sometimes it is practical to be able to crop not just one, but several images at the same time with PowerPoint under Windows 11 Pro for Workstation, for example. For example, when two images are placed next to each other on the slide but are too large or too small. Then simply hold down the CTRL key and drag the side crop marker inwards or outwards accordingly. If you want to crop all four sides of the PowerPoint images, you again hold down the CTRL key and then drag one of the crop marks at a corner accordingly.
The special shape creates atmosphere
If pictures are always displayed in a rectangular or square shape, they can become a bit boring. However, you can create a special atmosphere if you not only crop PowerPoint pictures, but also give them an unusual form of presentation.
- To do this, select an image and click on the upper half of the “ Crop“ button in the „ Image format“ tab
- Select „Crop toshape
- Select the appropriate shape such as an ellipse, a circle, a hexagon or similar. The photo now automatically appears with the outline of the selected shape.
- Then click on the upper half of the „Crop“ button to make the crop marks appear.
- Now adjust the size and proportion of the shape.
- Within the shape, the image can be moved to find the right crop.
- A mouse click outside the marks saves the picture in its chosen shape.
- The result can be undone with the keyboard command „Ctrl + Z“.
Header image: ©vladim_ka, stock.adobe.com
OneNote: How to integrate a notebook into teams
OneNote: How to integrate a notebook into teams
Many still cope with everyday work without a OneNote notebook: you have an idea and jot it down on a piece of paper in between. You also scribble down the telephone number you want a colleague to call you back. You discover a great savings offer on the internet and quickly write down the URL on a piece of paper … In no time at all you get lost among all these pieces of paper and in the end you can’t find anything anymore. And yet all those who have been working under one of the packages of Windows 11 for example with the Microsoft Office 2021 Standard or Microsoft Office 365 Home have a tool at hand that makes this paperwork unnecessary: the OneNote notebook.
What is the OneNote notebook?
Word, Excel, PowerPoint and Outlook are familiar to anyone who uses a PC with Windows 11 Home, Windows 11 Pro or Windows 11 Pro N, Microsoft Office 2021 Home and Business or Microsoft 365 Family works. However, very few people know that the OneNote notebook is already installed. This is a digital notebook that can be used to replace calendars, notebooks and memos. Sketches, handwritten notes, graphics, pictures, lists and documents can be conveniently inserted and managed. Multimedia content such as emails, websites and videos can also be organised well with the OneNote notebook. Since you can also save all content in a cloud, there is no danger of misplacing or forgetting anything.
OneNote as part of teams
One of the components of the Microsoft Office suite such as Microsoft 365 Business Premium in the operating system Windows 11 Education or Windows 11 Enterprise is the Teams communication platform. OneNote is also integrated into this. Working with it facilitates many processes and is very simple: [/vc_column_text ]
Create new notebook
- On the Office home page, click the OneNote icon on the left.
- Click the button "+ NewNotebook".
- Enter the title for the notebook and confirm with "Create".
- A prompt appears to press the Enter key to be able to create a first section in the OneNote new notebook.
Share notebook
To work together, the OneNote notebook can be shared:
- On the web under OneNote, open the Open the notebook, that you want to share.
- At "File" select "Share then select "Share with others".
- In the left column under "Share" you must "Invite people must be activated.
- In the field "To" enter the e-mail address of the person with whom you want to share the OneNote notebook.
- In the field below you can enter a short Note for the recipient.
- If you do not want the recipient to be able to edit the contents after sharing the OneNote notebook, you have to click on the blue link "Recipients can edit items" change the settings for the permissions.
- Send the invitation with "Share".
Export OneNote notebook
For example, as a backup copy or to use the notes in another format, individual sections or even an entire OneNote notebook can be exported:
- In OneNote open the Open the page that you want to export.
- Click on " Export" in the "File " tab.
- Specify whether the computer should export only a section or the entire OneNote notebook .
- Format for the export. You can choose between the OneNote format, PDF or Word.
- Click on "Export" and select a storage location.
Exporting a saved OneNote notebook
If the notebook is stored in a cloud or on OneDrive, for example, it must also be exported in order to continue working on it. This is how to do it:
- With the Microsoft user account log in.
- In the navigation "More notebooks select.
- At "My notebooks click with the right mouse button on the corresponding notebook.
- A new menu window appears, in which click on "Export Notebook click.
- Set storage location
The PC automatically creates a zip file of the exported OneNote notebook. This just needs to be unzipped to use the notebook as usual.
Header image: ©monticellllo, stock.adobe.com
PowerPoint - Fade in pictures one after the other
PowerPoint - Fade in pictures one after the other
Creating a PowerPoint presentation is one thing. It is another to make this presentation varied as well. In this tutorial, we explain how to add effects and fade in PowerPoint images one after the other when creating a PowerPoint presentation.
What your PC must have for PowerPoint 2021
Old computers are no longer suitable for the new version of PowerPoint. In any case, Windows 11 is the best operating system. The highly complex tool PowerPoint 2021 can be used to its full potential with Windows 11 Home and Windows 11 Pro or Windows 11 Pro N, among others. The software with which a PowerPoint presentation can be easily created includes, of course, Microsoft Office 2021 Standard. Microsoft Office 365 Home and Microsoft 365 Family also run excellently on the Microsoft operating systems Windows 11 Education and Windows 11 Enterprise. In the professional or semi-professional sector, Microsoft Office 2021 Home and Business and the office software Microsoft 365 Business Premium have proven their worth. The complete package Windows 11 Pro for Workstation is the best choice here.
How to add effects to pictures in PowerPoint
If you want to fade in pictures one after the other on one of the Windows 11 systems, for example with Microsoft Office 2021 Standard or Microsoft 365 Family PowerPoint, you first have to add effects to them. To do this, first click on the image on the slide that is to appear first in the presentation. Now navigate to the „Animations“ tab and select the effect that suits best in the „Animation“ group.
4 basic types of possible animations
The numerous animation effects that PowerPoint provides under Windows 11 Home, Windows 11 Pro or Windows 11 Pro N under Windows 11 Education, Windows 11, Enterprise or Windows 11 Pro for Workstation, for example, can be divided into four basic types:
- Input: Determines how the image appears in the presentation slide.
- Focus: With a mouse click, objects can be rotated with the cursor.
- Exit: Determines the effect with which the image leaves the slide.
- Motion paths: This makes the animated objects „slide“ across the slide on a predefined path.
Easily fade in PowerPoint images one by one
After each picture has been provided with effects, they should now also be faded in in a certain order. To do this, the start behaviour of each animation as well as its duration must be defined. To enable PowerPoint to fade in images one after the other, proceed as follows:
- Duration: Click on the animated picture, enter the number of seconds for which the picture is to be displayed in the „Duration“ field in the „Display duration“ group.
- Delay: Here you can delay the animation of individual pictures after the actual start. Here, too, the duration of the delay must be entered in seconds.
- Start: The time at which an animated image is to appear can be selected through various options:
- „Start at Click“ starts the animation with a mouse click.
- „With previous“ makes the animation start at the same time as the one in the sequence before. Caution: With this setting, several animations are visible at the same time!
- „After Previous“ lets the PowerPoint images fade in one after the other, but immediately after the previous effect
- „Preview“ in the „Animations“ tab allows you to test the animations in their order.
Tips for organising the effects
With all the possibilities that PowerPoint 2021 offers, it is possible to lose track of everything, depending on the number of effects and animations. To prevent this from happening, all effects can be organised very easily. If you first click on the „Advanced animation“ option in the „Animations“ tab and then on „Animation area“, the complete animation area appears. Here, all the selected animations of the slide are displayed in order. Now you can easily change settings such as the duration or the start of the effect. With the right mouse button, you can access a context menu that offers numerous other options. Incidentally, the order in which the animations are to take place can be changed quite simply by dragging and dropping.
Header image: ©Gorodenkoff, stock.adobe.com