OneNote: How to integrate a notebook into teams

Many still cope with everyday work without a OneNote notebook: you have an idea and jot it down on a piece of paper in between. You also scribble down the telephone number you want a colleague to call you back. You discover a great savings offer on the internet and quickly write down the URL on a piece of paper … In no time at all you get lost among all these pieces of paper and in the end you can’t find anything anymore. And yet all those who have been working under one of the packages of Windows 11 for example with the Microsoft Office 2021 Standard or Microsoft Office 365 Home have a tool at hand that makes this paperwork unnecessary: the OneNote notebook.

What is the OneNote notebook?

Word, Excel, PowerPoint and Outlook are familiar to anyone who uses a PC with Windows 11 Home, Windows 11 Pro or Windows 11 Pro N, Microsoft Office 2021 Home and Business or Microsoft 365 Family works. However, very few people know that the OneNote notebook is already installed. This is a digital notebook that can be used to replace calendars, notebooks and memos. Sketches, handwritten notes, graphics, pictures, lists and documents can be conveniently inserted and managed. Multimedia content such as emails, websites and videos can also be organised well with the OneNote notebook. Since you can also save all content in a cloud, there is no danger of misplacing or forgetting anything.

OneNote as part of teams

One of the components of the Microsoft Office suite such as Microsoft 365 Business Premium in the operating system Windows 11 Education or Windows 11 Enterprise is the Teams communication platform. OneNote is also integrated into this. Working with it facilitates many processes and is very simple: [/vc_column_text ]

Create new notebook

Creating a notebook requires four steps:

  1. On the Office home page, click the OneNote icon on the left.
  2. Click the button "+ NewNotebook".
  3. Enter the title for the notebook and confirm with "Create".
  4. A prompt appears to press the Enter key to be able to create a first section in the OneNote new notebook.

Share notebook

To work together, the OneNote notebook can be shared:

  1. On the web under OneNote, open the Open the notebook, that you want to share.
  2. At "File" select "Share then select "Share with others".
  3. In the left column under "Share" you must "Invite people must be activated.
  4. In the field "To" enter the e-mail address of the person with whom you want to share the OneNote notebook.
  5. In the field below you can enter a short Note for the recipient.
  6. If you do not want the recipient to be able to edit the contents after sharing the OneNote notebook, you have to click on the blue link "Recipients can edit items" change the settings for the permissions.
  7. Send the invitation with "Share".

Export OneNote notebook

For example, as a backup copy or to use the notes in another format, individual sections or even an entire OneNote notebook can be exported:

  1. In OneNote open the Open the page that you want to export.
  2. Click on " Export" in the "File " tab.
  3. Specify whether the computer should export only a section or the entire OneNote notebook .
  4. Format for the export. You can choose between the OneNote format, PDF or Word.
  5. Click on "Export" and select a storage location.

Exporting a saved OneNote notebook

If the notebook is stored in a cloud or on OneDrive, for example, it must also be exported in order to continue working on it. This is how to do it:

  1. With the Microsoft user account log in.
  2. In the navigation "More notebooks select.
  3. At "My notebooks click with the right mouse button on the corresponding notebook.
  4. A new menu window appears, in which click on "Export Notebook click.
  5. Set storage location

The PC automatically creates a zip file of the exported OneNote notebook. This just needs to be unzipped to use the notebook as usual.

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