Insert and delete bookmarks in Word - this is how!
Inserting and deleting bookmarks in Word - here's how!
In order to find information again quickly, many people used to dog-ear the page they wanted to read again later when reading books. In modern word processing programmes such as Word (which is part of Microsoft Office 2021 Standard and can be found in Windows 11 Home, among others), a bookmark performs much the same function: it marks a place in the text document that you want to find again quickly and easily – like a bookmark in a book! You can find out how to insert and edit a Word bookmark here.
Really practical: Create a Word bookmark
You already know one benefit of the Word bookmark within Microsoft Office 2021 Home and Business: the bookmark is a useful tool for finding relevant passages of text even in a long Word document – regardless of the operating system(Windows 11, Windows 11 Pro). But that is not the only advantage of setting a Word bookmark. Marked passages are also extremely useful for links. This is because a table of contents with bookmarks is particularly practical in very large text documents: as soon as you click on a certain word or chapter heading, the cursor automatically jumps to the corresponding place in the document.
Word: Add bookmarks in 6 steps
Just a few clicks – and you can add a bookmark in a document – for example under Microsoft Office 365 Home:
- First, go to the section of text you want to bookmark in Word.
- Then mark a word or even a complete chapter heading. It is also possible to simply place the cursor at a specific point in the document.
- Now call up the menu item „Insert“ in the ribbon.
- Click on the „Bookmark“ icon.
- In the field „Bookmarkname“ in the dialogue that opens, enter a clear name for the desired bookmark.
- Now click on „Add“ – and you are done.
To find the exact place you marked later, simply press the key combination „CTRL+G“ . The “ Search and Replace“ dialogue box opens and you can open the „Go to“ tab. Under the item „Go to element“ click on „Bookmark“. Then enter or click on the name previously defined.
Adding a link to a bookmark
To jump to a place in the text without activating the text marker dialogue box, you can also provide words, sentences and also pictures with a hyperlink, which then also creates a link to the desired text place:
- Select word, section or picture for the link.
- Press the right mouse button and click on „Link“
- Select the option „Current document“ .
- Select the heading or text marker to be linked from the list.
- Confirm with „OK„.
To delete the bookmark again
Have you placed the bookmark in the wrong place? Proceed as follows to remove an existing bookmark in Word (for example in Microsoft 365 Family or Microsoft 365 Business Premium):
- Click on „Insert > Bookmark“ .
- click on „Name“ or „Location“ to sort the list of bookmarks.
- Activate the bookmark to be deleted, then click on „ Delete“.
- If the bookmark has a link, right-click on the link text and click „Remove link“.
What to do if the Word error „Bookmark not defined“ occurs?
From time to time, an error message occurs in the Microsoft packages installed under Windows 11 Education, Windows 11 Enterprise and Windows 11 Pro for Workstation. This often happens when the corresponding text passage has been edited or removed. Then the Word error is „Bookmark not defined“. This is what you can do in this case:
- Solution 1: First click with the right mouse button on „Directory à Update directory „
- Solution 2: A deleted or changed text can often be deleted with the key combination „CTRL + Z“
- Solution 3: Convert the erroneous text marker into static text by marking the corresponding text and pressing the key combination „CTRL + SHIFT + F9“ .
Header Image: ©mizar_21984, stock.adobe.com
Insert and delete audio in PowerPoint - this is how!
Insert and delete audio in PowerPoint - it's that easy!
In lectures or seminars and also in webinars – i.e. courses on the Internet – nothing works without PowerPoint, the presentation programme included in the Microsoft Office 2021 Standard package under Windows 11. Interrelationships are explained clearly on individual slides and provided with effects. The presentation is even more impressive with the option of inserting audio into PowerPoint. How to get the sound onto the slides – and how to remove it again – is shown here.
Inserting an audio file into PowerPoint – it’s fun!
A presentation about your last adventure trip to Papua New Guinea. The travel pictures, presented with PowerPoint, ideally accompanied by dramatic music. Or you present the latest advertising campaign and back up the figures, data and facts with comments spoken directly to match the pictures. Or maybe you just want to spice up a webinar on the correct use of a drill. In that case, sound effects in the recording are guaranteed to keep the viewers on their toes. All of this can be realised very easily with Microsoft Office 2021 Home and Business with the Windows 11 Home operating system, for example. With a few simple steps, you can add audio to PowerPoint to make all presentations even more effective, impressive and lasting. And this is how it works:
Insert music as audio in PowerPoint
Music in the background that matches the images shown and creates an atmosphere impresses everyone. The following steps are necessary to be able to insert audio in PowerPoint:
- Click on Insert > Audio in the menu bar.
- Now select Audio on my PC.
- In the Insert Audio dialogue box, now select and add the desired audio file.
- Use the Insert command to insert the corresponding audio file into PowerPoint.
This is where the music plays
If Microsoft Office 365 Home is installed under Windows 11 Pro or Windows 11 Pro N, PowerPoint can be used and you can insert audios into PowerPoint accordingly. To ensure that a selected song plays during the entire presentation, make the following settings:
- First click on the inserted audio file in the slide.
- Next, select „Playback“ in the menu bar.
- In the „Audio options“ area under „Start“, there is now the option to select „Cross-slide playback“. With this option, the song does not interrupt even if the slide is changed.
- If „Endless playback“ is activated, the selected song always starts again from the beginning during the presentation.
- However, it is also possible to insert audio into PowerPoint in such a way that a song is only played at a certain point in the presentation.
- In this case, simply click on the play button at the appropriate point during the presentation.
- In the PowerPoint menu in the Microsoft 365 Family Package, for example under Windows 11 Education or Windows 11 Enterprise, select the item „Animations“, and the audio file can also be played immediately at the beginning of the slide.
Inserting a self-recorded audio file into PowerPoint
You can also insert audio into PowerPoint that you have recorded yourself, for example your own voice.
- In Microsoft 365 Business Premium or another Microsoft package, for example, in the Windows 11 Pro for Workstation operating system, select Insert > Audio as usual.
- Then click on Audio Recording.
- Name the file and select Record with Micro activated.
- To check the recording, click Stop and then Play.
- If the recording is OK, click OK – otherwise simply select Record again.
- If you want to move the clip, select the audio symbol and drag it to the appropriate place on the slide.
Deleting PowerPoint audio – very simple
The music doesn’t fit, the voice no longer appeals or the sound effect is simply in the wrong place? Then you can easily delete any PowerPoint audio.
- If the audio file was embedded directly on the PowerPoint slide, first mark the corresponding speaker symbol with a mouse click.
- The Del key deletes the file from the slide.
If the presentation is set so that the sound effect is activated each time the slide is changed, the following steps are necessary to remove it:
- Call up slide.
- Select the Transitions tab.
- Open the drop-down menu next to the Sound option in the Display duration group.
- Select the option Without sound.
Header image: ©OneClic, stock.adobe.com
Create a new notebook in OneNote - here's how!
Create a new notebook in OneNote - it's that easy!
Those who work with the Microsoft Office 2021 Standard package in Windows 11 Home, for example, have an indispensable tool for many: OneNote! For users, this means: putting an end to the wretched paper economy – and instead creating clean, orderly interactive notes. These notes are collected in notebooks – as many as are needed. And this is how you can create a new notebook in OneNote.
All this can be done with OneNote
Among other things, using OneNote is no problem with Microsoft Office 2021 Home and Business. Here are a few functions that make everyday life easier:
- Enter notes on the PC
- Record audio files
- Record ideas and sketches directly on the tablet
- Transfer pictures from your smartphone
- find notes quickly in the OneNote notebook
- Move notes around the page easily
- organise all pages into sections after creating a notebook
- Collect sections in one or more notebooks
- switch devices directly, keeping notes 1:1
- Share personal notebooks with others who can then work on them simultaneously
OneNotecreate new notebook with current account
Notes, doodles, voice recordings – OneNote, for example in the Microsoft Office 365 Home package under Windows 11 Pro and Windows 11 Pro N, is the perfect way to organise everything quickly, neatly and in order. It is not infrequently advisable to create more than one OneNote notebook. For example, if you want to keep records for private purposes separate from those for your club or job. This is what you have to do to create a new notebook in OneNote if you use your own Microsoft account:
- Show notebooks button
- Click + Notebook at the bottom of the area that appears
- Enter a name for the new notebook and select Create notebook .
Create your own notebook with another account
All notes made with OneNote, for example in Microsoft 365 Family in the Windows 11 Education system, can also be kept in separate accounts. This can be the case, for example, if you have set up a notebook for the family and now want to create a separate notebook for yourself and your colleagues. This also works without any problems and works like this:
- First, again on any page, select the Show Notebooks button.
- At the top of the displayed area you will now see the current account name
- After clicking in the Accounts window, next select the option + Add account.
- After the corresponding prompt, log in with the account data.
- At the bottom of the drop-down menu that now appears, click on + Notebook .
- Now enter a name in the New Notebook window under which you want to create your own notebook.
- Under Account , select the account you want to use with the option „Create new OneNote notebook“.
- Now click on Create notebook
OneNote – create new notebook and then share it
If, for example, you have created a new OneNote notebook in the Microsoft 365 Business Premium package under Windows 11 Enterprise or Windows 11 Pro for Workstation, you may want others – perhaps employees and colleagues – to have access to it and work on it. In this case, you either have to share the entire notebook or only individual pages. This is how you make your entire notebook available:
- In OneNote, open the notebook you want to share
- Click on Share in the upper right corner
- Select the option Share this note book in the drop-down menu of the task area.
- Under Send email invitation , type in the email addresses with which the selected notebook is to be shared.
- In the new drop-down menu, select either Can edit forfull access including modification options or Can show if the notebook should not be editable.
- Confirm by clicking on Share. Share individual pages:
- In the notebook, open the page to be shared.
- Click on Share in the upper right corner.
- Select the option This page from the drop-down menu in the Sharearea.
Click Create , which creates a web link that can be shared with other people.
Header image: ©monticellllo, stock.adobe.com
OneNote: Show guides - how to do it!
OneNote: Show guides - it's that easy!
In this article we will show you how to show guides in OneNote. Handwritten notes, memos and letters are becoming more and more popular. But what is becoming really oldschool: handwritten notes on real paper! It’s a good thing that OneNote is also available under Windows 11 Home, for example, in Microsoft Office 2021 Standard. With a suitable tablet and a digital pen, everything can be written as if you had a sheet of paper in front of you. To prevent the individual sentences from criss-crossing, you can fade in the appropriate guide lines.
How handwritten notes work with OneNote
Once you get used to making handwritten notes or even writing letters with OneNote, for example in the Microsoft Office 2021 Home and Business package under Windows 11 Pro or Windows 11 Pro N, the whole thing quickly feels like it used to with the sheet of paper on the desk. Above all, this digital version of writing without a keyboard offers plenty of features and advantages that can never be achieved with a simple pen or crayon. What you need:
- a suitable tablet PC or a desktop PC with a graphics tablet
- a digital pen
- Software such as Microsoft Office 365 Home with the Windows 11 Education operating system
Once you have all this together, you can actually start writing. However, it is recommended – especially for the first attempts – to set up some guides.
Show guides
With the OneNote programme, you can not only make handwritten notes, but also, for example, solve math problems and make drawings. Everything is the same as with paper and pen or a whole range of coloured pencils. Afterwards, however, everything should of course look reasonably tidy. This means that the written sentences should be neatly placed one below the other, if possible always with the same spacing between them. Even our handwritten arithmetic problems should not necessarily appear „lubricated“. In order to achieve this, OneNote, for example in the Microsoft 365 Family package (also in the Windows 11 Enterprise operating system), first sets up guides. Find the right guides with 4 clicks:
- First, open the correct OneNote notebook or create a new one.
- Then select the „View“ area at the top of the menu.
- Click on the entry „Guides
- Choose whether you want lined or squared writing paper and select the appropriate size.
Now the open page in the notebook automatically shows the selected guides. You can easily delete or hide them later.
Let’s get writing or drawing!
Everything set up? Great – then you’re ready to go!
Depending on the version of OneNote as a feature of, for example, Microsoft 365 Business Premium under Windows 11 Pro for Workstation, the taskbar may look a little different. But the functions are always the same.
First, one of the virtual pens is selected under the „Draw“ tab. Everything is available, from simple pens with thin leads to fine pencils and wide highlighters.
Under „Colour and thickness“ you can now change the thickness of the strokes, letters, numbers or drawings as well as their colour.
Tip: If certain pencils, thicknesses and/or colours are needed again and again, they can be saved as „favourites“. Over time, you can create your own personal „pencil assortment“.
At first it can be a little unusual to take handwritten notes on the tablet. For some, a little practice can be helpful. And don’t worry: you will soon find out how hard to press with the pen, for example, to achieve different effects.
Note: The pressure of the pen can be set and checked in the driver of the graphics tablet or with a tool such as „Surface App“.
The guides now help you to write as if you had a sheet of paper in front of you – without slipping in the lines on the tablet. When everything is ready, the guides only need to be deactivated.
Header image: ©ArakiIllustrations, stock.adobe.com
Change Outlook signature - this is how!
Change Microsoft Outlook Signature - explained quickly and easily!
How to change the Outlook signature? In the past, when all letters were still sent in paper form, the so-called farewell formula could not be missing under any circumstances. Something like „Best regards“ or „Yours sincerely“ and a personal signature was a must. But who actually says that this should no longer be the case in e-mail correspondence today? If you work with Microsoft Outlook, for example in Windows 11 or Windows 11 Home, you can easily create an Outlook signature and change it at any time.
Do I have to create an Outlook signature?
That depends on whether you are writing a purely private or a business e-mail. In the business sector, a signature has been mandatory for e-mails since 2007. This means that for self-employed persons, freelancers or companies, as soon as they send an invoice or an offer by e-mail, the same information as in an imprint must be included as sender information. These minimum details are mandatory:
- Name of the company
- full name of the owner
- address for service
Fortunately, this can be done almost in a flash with Microsoft Outlook 2021. And a great company logo, a ready-made signature or even a portrait of the sender can also be integrated quite easily when you want to create the Outlook signature.
And this is how it’s done
For example, in the Microsoft Outlook 2019 Multilanguage full version with the Windows 11 Pro or Windows 11 Pro N operating system, signatures can be automatically attached to all outgoing mails. It is also possible to add a signature to individual e-mails. If you want to change an Outlook signature, proceed in the same way:
- First open a new e-mail message.
- Select the option „Signature“ in the “ Message “ menu.
- Under „Signature to edit“, select the option „New“.
- In the „New Signature“ dialogue box, give the signature a name.
- Use „Edit signature“ to write the personal farewell formula. The font, font size, text alignment and colour can be easily specified. If you want to change the Outlook signature later, each individual point can also be edited later.
- Using the option „Select default signature“ in the drop-down menu „E-mail account“, first select the corresponding account to which the signature is to be assigned.
Tip: Each e-mail account in Outlook, for example in Windows 11 Education, can be given its own individual signature. The more individual and specific these are, the more personally the recipients feel addressed. In a business context, this can have a more professional effect.
- If all messages are to receive the signature, select one of the signatures in the drop-down menu „New messages“ .
- If you do not want all new messages to automatically receive a signature, simply click (none)
- If the signature is also to be shown on reply mails or forwards, select an appropriate signature under „Replies/Forwards“.
- If this is not necessary, select the standard option ( none).
Add signature manually one by one
If you have decided not to automatically add a signature to every e-mail, you can still add a signature, address, picture, etc. to individual e-mails afterwards. Select an individual e-mail and choose the „Signature“ option on the „Message“ tab. In the flyout menu, each signature created can now be selected to be displayed under the individual message.
Add picture, logo and signature
With Microsoft Outlook, a signature with pictures can also be created or the Outlook signature can be changed accordingly under Windows 11 Enterprise and Windows 11 Pro for Workstation.
- To do this, select Signature> Signatures in a new e-mail.
- In the field „Select signature for editing„, click on the signature that is to be provided with a logo, a picture or with the digitised signature (as a picture).
- Now select a corresponding image file on the PC with the icon Image and connect it to the signature by clicking on „Insert“.
- Right-click on the image under the „Size“ tab to adjust the area of the image.
Tip: If the checkbox „Lock aspect ratio“ is activated, the image ratios are preserved.
Header image: ©monticellllo, stock.adobe.com
Move folders in Microsoft Teams - this is how!
Moving folders in Microsoft Teams - explained quickly and simply
Moving folders in Teams sounds simple, but it’s not that simple. Using Windows 11 Home and also Windows 11 Pro for Workstation a lot can be done. Especially if there is also a tool package such as Microsoft Office 2021 Standard or Microsoft Office 2021 Home and Business is installed. Especially recently, Teams has established itself as one of the most popular programmes. But it is precisely here that a problem occurs time and again, which is actually based on a misunderstanding: If you want to move folders in Teams, it simply does not work. What to do then is explained here.
The „Folder“ function in Teams
With, for example, the Microsoft Office 365 Home for example under Windows 11 Pro N you can use the Teams tool to collect files in folders. In this way, related files are grouped together and the overview is not lost.
- In order to be able to share a team folder with several people, first click on „Create team folder“ in the dashboard of the administration console „Create Team Folder in the dashboard of the administration console.
- In the next step, select the storage location by clicking on „Existing Mandate Storage“ and then „Default Client Storage“ is selected.
- Now name the folder with a short, concise name Name (please do not use any special characters!). Go to „Next“ button.
- Distribute the access authorisations under „Staff“ and in the second step „Add responsible persons is possible.
After a few moments, the folder is available to all authorised participants either on the Datastore drive, for example in Windows 11 Education or Windows 11 Enterprise or it is displayed on the computers, for example with Microsoft 365 Family on the web interface. However, it is not easy to move the Teams folder.
Moving the Teams folder is only possible via a diversion
Of course, it would be practical to be able to move a Teams folder with a simple mouse click. Some users are annoyed that this does not work so easily. Microsoft itself is well aware of the problem, and when asked, the company promises to come up with something. Until then, however, there is only one way to move Teams folders. And that is via SharePoint.
What is SharePoint?
It is a website-based system that optimises collaboration between different employees, certain workflow applications, list databases and security functions. Numerous companies use the programme, for example, as an intranet, company portal, document management system or as a pure knowledge database. The greatest advantages of SharePoint are the automation of time-consuming manual tasks, the structured organisation of data and the enormous time savings due to less internal e-mail traffic. Many Microsoft packages include SharePoint as an integrated tool, but the cloud version SharePoint Online is also available. SharePoint can be used, for example, under Microsoft 365 Business Premium Websites can be created and information can be securely stored, structured – and also shared. To move a folder that was created in Teams, proceed as follows:
- Select the folder to be moved and right-click on the „three-point menu on the right.
- Option „Open in SharePoint option.
- The folder and the files it contains are now automatically saved in SharePoint.
- Now the folder can be placed in another location, such as a higher hierarchical level, in two different ways.
Method 1: by drag & drop
- To do this, simply „hold“ the corresponding folder with the mouse cursor and drag it to the desired level.
- To ensure that the folder is now displayed in the correct place, refresh the page in the next step.
- In the browser, such as Chrome, go to the „View“ tab.
- Select the option „Reload This Page“.
Method 2: via „Move to
- In the „three-point menu“ next to the folder, you can now select the option „Move to can be selected.
- A menu opens at the right edge of the screen.
- Select the option „Search website“.
- Click on the corresponding team event.
- Select the destination.
- If necessary, select a sub-destination and click on the menu item „Move here“.
Header image: ©Renan, stock.adobe.com
Draw shapes in OneNote - this is how!
Drawing shapes in OneNote - explained quickly and easily
How to draw shapes? OneNote, for example, in Microsoft Office 2021 Standard on Windows 11, is considered one of the best tools when it comes to making quick notes, records or sketches. For better illustration and overview, a circle or a triangle, for example, can be drawn in different ways – with the Surface Pen or freehand in OneNote. We show here how this works in the Microsoft 365 Family programme, for example, in the Windows 11 Home operating system.
Draw shapes easily with the graphics tablet
With a special graphics tablet or a tablet PC with the Windows 11 Pro or Windows 11 Pro N operating system, in which Microsoft Office 365 Home is installed, for example, you can freehand draw whatever comes to mind in OneNote. Simply draw a rectangle, circle or triangle with the Surface Pen next to, below or in the middle of the notes. Handwritten notes, stick figures or anything else you like can also be drawn on the screen just like on normal paper.
Just draw a rectangle with your finger? Of course!
If you don’t have a special pen for drawing at hand, you can also simply put your shapes and notes „on paper“ with your finger or the mouse.
- To do this, first select the option „Draw with mouse or finger“ in the „Draw“ menu.
- In the same menu, the thickness of the pen can be selected.
- With the option „Freehand colour“ you can determine the colour of the drawing.
- Now you can draw on the touch screen with your finger or on any other PC with the mouse cursor.
If you don’t like it, simply delete it
Anyone can miss a line. No problem in OneNote, mistakes or unattractive drawings can be easily erased:
- Tap on „Eraser“ and choose one of the following options:
- „Medium eraser“ manually erases certain parts of the drawing.
- „Brush stroke eraser“ erases entire drawing gestures, i.e. sections of the drawing, with one tap.
Drawing shapes more neatly with the defaults
Of course, anything freehanded into shape with the Surface Pen in OneNote looks suitably wild. Especially if you want to show your notes or individual sections to others, you can draw neater shapes with the presets in the programme under Windows 11 Education or Windows 11 Enterprise in Microsoft Office 2021 Home and Business, among others. To do this, simply call up the „Shapes“ function. The menu then shows predefined geometric figures. Simply select the appropriate one and place it in the right place on the page in One Note. To do this, click with the cursor on the place where you want to draw a circle or a rectangle, for example. Then select the corresponding shape by holding down the left mouse button and it appears in the previously selected place. With the markings that appear around the shape, you can now draw everything larger or smaller. Moving the shapes and, of course, deleting them are also child’s play.
All in one with „Freehand in Shape
One of the most practical functions of OneNote in Microsoft 365 Business Premium, for example, under Windows 11 Pro for Workstation is „Freehand in Shape“. It is located on the Draw tab. A click on the button switches on automatic shape recognition.
- So first the function at the top of the menu is switched on.
- Now draw the desired shapes with the Surface Pen as usual.
- OneNote recognises the shape on its own and automatically converts it with clean, even edges.
- At the end, simply deactivate „Freehand in shape“ again in the menu.
Tip: Right next to the function „Freehand in shape“ you will find the option „Freehand in text“. The selection automatically converts handwritten text passages into more legible print.
Header image: ©monticellllo, stock.adobe.com
Crop PowerPoint image - this is how to do it!
Crop PowerPoint image - explained quickly and easily
Anyone who works with Microsoft Office 2021 Standard or Microsoft Office 365 Home under one of the Windows 11 operating systems, for example, will sooner or later also use the PowerPoint presentation programme. There are a few tricks and turns that make working with it much easier. For example, you can easily crop a PowerPoint image to highlight certain PowerPoint image sections. Our instructions show how this works.
Why do you have to crop a PowerPoint image?
You don’t have to – but you can! And that’s exactly the big advantage that Microsoft Office 2021 Home and Business, Microsoft 365 Business Premium and Microsoft 365 Family offer. After all, it is usually the case that in both the business and private spheres, you don’t necessarily want or need to see everything that can be seen on an image that you want to present. Or it is important to draw attention to only a single section of the picture. The possibility of highlighting image sections and cropping images with PowerPoint 2021, for example, is therefore ideal. After all, a presentation with images lives through appealing motifs, impressive image details and surprising shapes. This underlines the message of a text and arouses the viewer’s curiosity. If you can crop a digital photo and highlight it as a PowerPoint image section, you can greatly enhance your presentation on a PC with Windows 11 Pro or Windows 11 Pro N operating system.
Cropping images – this is how it works
You do not need a special programme to crop a PowerPoint image. With the tool under Windows 11 Education or Windows 11 Enterprise itself, you can easily crop a photo in just a few steps:
- Under tab „Insert→ Images“, first insert the motif at the appropriate place on the slide.
- Leave the picture activated and then go to the „Picture tools“ tab
- Now click on “ Crop“ in the “ Size “ group
- Now the photo can be cropped – to a specific shape or according to a desired aspect ratio.
- The marked section in the picture can now be enlarged, reduced or moved to the desired size with the help of the crop marks.
- When everything is as desired, you only have to click next to the shape so that PowerPoint saves the changes.
The whole process can be undone with the Image format → Reset image → Reset image and size tab.
Crop more than one PowerPoint image at a time
Sometimes it is practical to be able to crop not just one, but several images at the same time with PowerPoint under Windows 11 Pro for Workstation, for example. For example, when two images are placed next to each other on the slide but are too large or too small. Then simply hold down the CTRL key and drag the side crop marker inwards or outwards accordingly. If you want to crop all four sides of the PowerPoint images, you again hold down the CTRL key and then drag one of the crop marks at a corner accordingly.
The special shape creates atmosphere
If pictures are always displayed in a rectangular or square shape, they can become a bit boring. However, you can create a special atmosphere if you not only crop PowerPoint pictures, but also give them an unusual form of presentation.
- To do this, select an image and click on the upper half of the “ Crop“ button in the „ Image format“ tab
- Select „Crop toshape
- Select the appropriate shape such as an ellipse, a circle, a hexagon or similar. The photo now automatically appears with the outline of the selected shape.
- Then click on the upper half of the „Crop“ button to make the crop marks appear.
- Now adjust the size and proportion of the shape.
- Within the shape, the image can be moved to find the right crop.
- A mouse click outside the marks saves the picture in its chosen shape.
- The result can be undone with the keyboard command „Ctrl + Z“.
Header image: ©vladim_ka, stock.adobe.com
OneNote: How to integrate a notebook into teams
OneNote: How to integrate a notebook into teams
Many still cope with everyday work without a OneNote notebook: you have an idea and jot it down on a piece of paper in between. You also scribble down the telephone number you want a colleague to call you back. You discover a great savings offer on the internet and quickly write down the URL on a piece of paper … In no time at all you get lost among all these pieces of paper and in the end you can’t find anything anymore. And yet all those who have been working under one of the packages of Windows 11 for example with the Microsoft Office 2021 Standard or Microsoft Office 365 Home have a tool at hand that makes this paperwork unnecessary: the OneNote notebook.
What is the OneNote notebook?
Word, Excel, PowerPoint and Outlook are familiar to anyone who uses a PC with Windows 11 Home, Windows 11 Pro or Windows 11 Pro N, Microsoft Office 2021 Home and Business or Microsoft 365 Family works. However, very few people know that the OneNote notebook is already installed. This is a digital notebook that can be used to replace calendars, notebooks and memos. Sketches, handwritten notes, graphics, pictures, lists and documents can be conveniently inserted and managed. Multimedia content such as emails, websites and videos can also be organised well with the OneNote notebook. Since you can also save all content in a cloud, there is no danger of misplacing or forgetting anything.
OneNote as part of teams
One of the components of the Microsoft Office suite such as Microsoft 365 Business Premium in the operating system Windows 11 Education or Windows 11 Enterprise is the Teams communication platform. OneNote is also integrated into this. Working with it facilitates many processes and is very simple: [/vc_column_text ]
Create new notebook
- On the Office home page, click the OneNote icon on the left.
- Click the button "+ NewNotebook".
- Enter the title for the notebook and confirm with "Create".
- A prompt appears to press the Enter key to be able to create a first section in the OneNote new notebook.
Share notebook
To work together, the OneNote notebook can be shared:
- On the web under OneNote, open the Open the notebook, that you want to share.
- At "File" select "Share then select "Share with others".
- In the left column under "Share" you must "Invite people must be activated.
- In the field "To" enter the e-mail address of the person with whom you want to share the OneNote notebook.
- In the field below you can enter a short Note for the recipient.
- If you do not want the recipient to be able to edit the contents after sharing the OneNote notebook, you have to click on the blue link "Recipients can edit items" change the settings for the permissions.
- Send the invitation with "Share".
Export OneNote notebook
For example, as a backup copy or to use the notes in another format, individual sections or even an entire OneNote notebook can be exported:
- In OneNote open the Open the page that you want to export.
- Click on " Export" in the "File " tab.
- Specify whether the computer should export only a section or the entire OneNote notebook .
- Format for the export. You can choose between the OneNote format, PDF or Word.
- Click on "Export" and select a storage location.
Exporting a saved OneNote notebook
If the notebook is stored in a cloud or on OneDrive, for example, it must also be exported in order to continue working on it. This is how to do it:
- With the Microsoft user account log in.
- In the navigation "More notebooks select.
- At "My notebooks click with the right mouse button on the corresponding notebook.
- A new menu window appears, in which click on "Export Notebook click.
- Set storage location
The PC automatically creates a zip file of the exported OneNote notebook. This just needs to be unzipped to use the notebook as usual.
Header image: ©monticellllo, stock.adobe.com
PowerPoint - Fade in pictures one after the other
PowerPoint - Fade in pictures one after the other
Creating a PowerPoint presentation is one thing. It is another to make this presentation varied as well. In this tutorial, we explain how to add effects and fade in PowerPoint images one after the other when creating a PowerPoint presentation.
What your PC must have for PowerPoint 2021
Old computers are no longer suitable for the new version of PowerPoint. In any case, Windows 11 is the best operating system. The highly complex tool PowerPoint 2021 can be used to its full potential with Windows 11 Home and Windows 11 Pro or Windows 11 Pro N, among others. The software with which a PowerPoint presentation can be easily created includes, of course, Microsoft Office 2021 Standard. Microsoft Office 365 Home and Microsoft 365 Family also run excellently on the Microsoft operating systems Windows 11 Education and Windows 11 Enterprise. In the professional or semi-professional sector, Microsoft Office 2021 Home and Business and the office software Microsoft 365 Business Premium have proven their worth. The complete package Windows 11 Pro for Workstation is the best choice here.
How to add effects to pictures in PowerPoint
If you want to fade in pictures one after the other on one of the Windows 11 systems, for example with Microsoft Office 2021 Standard or Microsoft 365 Family PowerPoint, you first have to add effects to them. To do this, first click on the image on the slide that is to appear first in the presentation. Now navigate to the „Animations“ tab and select the effect that suits best in the „Animation“ group.
4 basic types of possible animations
The numerous animation effects that PowerPoint provides under Windows 11 Home, Windows 11 Pro or Windows 11 Pro N under Windows 11 Education, Windows 11, Enterprise or Windows 11 Pro for Workstation, for example, can be divided into four basic types:
- Input: Determines how the image appears in the presentation slide.
- Focus: With a mouse click, objects can be rotated with the cursor.
- Exit: Determines the effect with which the image leaves the slide.
- Motion paths: This makes the animated objects „slide“ across the slide on a predefined path.
Easily fade in PowerPoint images one by one
After each picture has been provided with effects, they should now also be faded in in a certain order. To do this, the start behaviour of each animation as well as its duration must be defined. To enable PowerPoint to fade in images one after the other, proceed as follows:
- Duration: Click on the animated picture, enter the number of seconds for which the picture is to be displayed in the „Duration“ field in the „Display duration“ group.
- Delay: Here you can delay the animation of individual pictures after the actual start. Here, too, the duration of the delay must be entered in seconds.
- Start: The time at which an animated image is to appear can be selected through various options:
- „Start at Click“ starts the animation with a mouse click.
- „With previous“ makes the animation start at the same time as the one in the sequence before. Caution: With this setting, several animations are visible at the same time!
- „After Previous“ lets the PowerPoint images fade in one after the other, but immediately after the previous effect
- „Preview“ in the „Animations“ tab allows you to test the animations in their order.
Tips for organising the effects
With all the possibilities that PowerPoint 2021 offers, it is possible to lose track of everything, depending on the number of effects and animations. To prevent this from happening, all effects can be organised very easily. If you first click on the „Advanced animation“ option in the „Animations“ tab and then on „Animation area“, the complete animation area appears. Here, all the selected animations of the slide are displayed in order. Now you can easily change settings such as the duration or the start of the effect. With the right mouse button, you can access a context menu that offers numerous other options. Incidentally, the order in which the animations are to take place can be changed quite simply by dragging and dropping.
Header image: ©Gorodenkoff, stock.adobe.com